Office Manager

The Office Manager will ensure the smooth running of the office is maintained.  The Office Manager must have discretion, confidentiality, integrity and interact with all internal or external contacts of the business at a professional level.

Responsibilities 

  • Involvement in new employee inductions covering building tour, health and safety requirements including fire procedures

  • Issue of the Fort Anne Spa Agreement document to new employees

  • Liaising with the relevant internal departments to ensure new employee work stations are fully set up before commencement with the company

  • Management of company car park and rota system

  • Collect, open (where appropriate) and distribute daily post

  • Organise business travel and accommodation for all staff

  • Ordering and maintaining office stationary supplies

  • Ordering office furniture as required

  • Responsibility for allocated office budgets

  • Responsible for coordinating with the Fort Anne Facilities Manager, contractors, suppliers, clients and employees on all office related issues/activities

  • Liaising with Fort Anne receptionist on any forthcoming events within the building and notification to employees

  • Arrangement of employee life guard training as required

  • Assistance on company insurance renewals

  • Implementing and maintaining office related polices and procedures ensuring these are always up to date

  • Maintain good practices and procedures within Health and Safety ensuring any office issues raised are acted upon

  • Maintain list of First Aiders and Fire Marshals ensuring the right level is maintained to fulfil the Health and Safety requirements

  • Book meeting rooms and collect visitors from Reception as and when required

  • Ensuring stocks in the kitchen are maintained to include refreshments, cleaning supplies

  • Member of the Annexio Social Committee

  • Support management of company events – internal/external, to include the booking and arrangement of venues (will include but not limited to: charity events, employee activities and Christmas Party)

  • Arrangement of employee gifts to include birthday or special occasion recognition

  • Ad hoc tasks and support to other departments as required including DocuSign control

Requirements

Essential

  • A motivated and highly-organised self-starter with an outstanding work ethic

  • Ability to be proactive and take the initiative

  • Tact and diplomacy

  • Excellent time management skills

  • The ability to think on your feet while managing multiple tasks and requests

  • Confident, assertive communicator with the ability to influence all levels of seniority

  • A strong team player with the ability to hit the ground running and produce results

  • Good oral and written communication skills

Advantageous

  • Relevant experience in a similar role

  • Experience of working within the e-gaming sector

To apply for this role, please forward your CV and covering letter to hr[at]annexio.com.